How to Exchange Important and Sensitive Documents

Modern business relies heavily on the sharing of sensitive and vital documents. Remote working is becoming the norm and the ability to share files quickly and easily is essential to efficiency and productivity. However, with cyber-attacks and data breaches on the rise, it’s becoming more important to be more efficient in how you transfer sensitive information to avoid it from falling into the wrong hands.

The sensitive information includes data about an individual like their health records, bank details or address. Confidential information comprises an organization’s policy documents, innovation secrets and future plans.

It is essential to protect sensitive documents regardless of whether you work in private or public sectors. These documents are usually delivered via email or postal mail but it’s not always the safest method. Emails aren’t always encrypted which makes it vulnerable to spammers and hackers. They can intercept the message to gain access to sensitive and private information. Posting files on the internet is not a very safe option, as they are susceptible to being intercepted or lost during transit.

Utilize a secure online document transfer portal such as WeTransfer or Dropbox to protect your files. This kind of software has encryption technology, which safeguards files both while they’re being transferred as well as after they have been received. It can also be used to track and audit files to identify who has access what file, when and the manner in which it was downloaded or uploaded. This will allow you to adhere to all applicable regulations and avoid penalties for data violations.