Bookkeeping Definition, Features, Importance and Steps

what does bookkeeping means

The systematic recording and monitoring of the data related to a company’s financial operations is essentially what bookkeeping entails. While it is important for businesses, it also has advantages for individuals and nonprofits. It’s important to note that not all lenders and investors require certified or audited financial statements. However, it’s still a good idea to ask an accountant to review your bookkeeper’s financial statements for accuracy and completeness prior to submitting them to a third party for consideration. And even if you’re not looking for funding, consider asking an accountant to review your financial statements at least once a year. Data entry involves entering your business’s transactions into your bookkeeping system. As mentioned above, a lot of the data entry now happens automatically, either through OCR or bank feeds.

what does bookkeeping means

In contrast to single-entry, this approach makes two entries for each transaction the business performs. For reliable data, large corporations and companies use this technique.


This means that purchases or sales made on credit will not go into your books until the cash exchanges. In accounts receivable, basic bookkeeping is involved in estimating the value of a finished project, handling invoices, and sending statements in a way that a business is paid for its products or services. Finally, you should make sure that your bookkeeping does reconcile these transactions to ensure their recording as per the chosen accounting method and entry system. Categorizing the transactions under the books requires many processes, and the subcategories of accounts such as liabilities, revenue, assets, and expenses need to be organized smartly. The monetary documentation during the year-end can enhance the possibilities of errors by the bank or the professionals during the tax time. It can affect the company’s financial status and create problems during cash flow and dealing with investors.

what does bookkeeping means

To make it even easier, bookkeepers often group transactions into categories. The definition of bookkeeping is keeping a detailed record of the business transactions for a person or business. Bookkeepers are individuals who manage all financial data for companies. Without bookkeepers, companies would not be aware of their current financial position, as well as the transactions that occur within the company. The double entry system of bookkeeping is based on the fact that every transaction has two parts, which therefore affects two ledger accounts. To account for the credit purchase, entries must be made in their respective accounting ledgers.

Is Your Bookkeeping Up to Scratch?

If your bookkeeper bills your customers or pays your vendors and employees, make sure you have proper checks and balances in place to mitigate the possibility of fraud. Assets include cash, buildings, vehicles, patents and open invoices due from customers , just to name a few. Priest allegedly directed the bookkeeper to withhold funds paid by students for snacks and sundries and to use the cash to purchase more such items to be sold to the students, according to Smith. Keeler’s attorneys, however, argued that sale of the bookkeeper’s shares of the limo company showed a different buyer — not Ratcliff. His first wife of nearly 40 years, the former Ruth Fleshman, a bookkeeper, died in 1998.

Ideally, you want to make sure your data entry comes not from the bank feed, but from source documents like receipts or bills. This ensures that only valid business transactions are being entered into your books. Today’s bookkeeping software allows you to snap a photo of or scan in your source documents, and then OCR technology will extract the pertinent information and do much of the data entry for you. This means you can maintain source document verification while still taking advantage of the time-saving technology of your accounting software. The process of recording financial transactions and maintaining the financial records to support a com-pany’s financial statements. Bookkeeping is only one small part of accounting, which is the overall examination of a company’s financial results.


So, keeping up to date with the Books is essential for ensuring flawless operation throughout the year. EBetterBooks offers online accounting services like bookkeeping, taxation, payroll management, financial what is bookkeeping reporting across the US. Keep your business profitable, and we will take care of all your accounting needs. Choosing Best online bookkeeping services may be the best choice if you want to save time and money.

Who is father of accounting?

But the father of modern accounting is Italian Luca Pacioli, who in 1494 first described the system of double-entry bookkeeping used by Venetian merchants in his Summa de Arithmetica, Geometria, Proportioni et Proportionalita.